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Excel shortcuts

Excel shortcuts listed only for Mac

These are the keys Microsoft lists for Excel for Mac and not for Excel for Windows. A few are macOS features. Most are Excel commands that Microsoft simply documents only for the Mac, such as border sides, unhiding rows and selecting precedents. Where Windows has another route, the note says so.

Checked against Microsoft's official lists on . Where Microsoft lists a key for one platform only, the other column says so instead of guessing.

Excel commands Microsoft lists for Mac only

Most of these are Excel commands Microsoft simply documents for the Mac and not for Windows. The note on each row gives the Windows route where there is one.

Essentials

ShortcutWindowsMac
Search the sheet from the search box How to: Find and replace shortcut in Excel Windows uses Ctrl+F and the Find dialog.—No Windows shortcut in Microsoft's listCommandF

Navigating

ShortcutWindowsMac
Scroll back to show the active cellNot in Microsoft's Windows list. Excel for the web: Ctrl+Backspace moves to the active cell and keeps the selection.—No Windows shortcut in Microsoft's listWeb CtrlBackspaceControlDelete
Move to the Search Sheet boxNot in Microsoft's Windows list.—No Windows shortcut in Microsoft's listControlF5

Selecting

ShortcutWindowsMac
Extend the selection to the beginning of the rowNot in Microsoft's Windows list.—No Windows shortcut in Microsoft's listShiftHome or ShiftFnLeft arrow
Extend the selection down one screenNot in Microsoft's Windows list.—No Windows shortcut in Microsoft's listShiftPage Down or ShiftFnDown arrow
Extend the selection up one screenNot in Microsoft's Windows list.—No Windows shortcut in Microsoft's listShiftPage Up or ShiftFnUp arrow
Select only the visible cells How to: Shortcut to select visible cells only in Excel Windows: press F5 (or Ctrl+G), choose Special, then Visible cells only.—No Windows shortcut in Microsoft's listShiftCommand*
Keep the selection but make only the active cell selectedNot in Microsoft's Windows list. On a Mac this is the Delete key above Return, not Forward Delete.—No Windows shortcut in Microsoft's listWeb ShiftBackspaceShiftDelete
Move the active cell clockwise to the next corner of the selectionNot in Microsoft's Windows list.—No Windows shortcut in Microsoft's listWeb Ctrl.Control.
Select the current arrayNot in Microsoft's Windows list.—No Windows shortcut in Microsoft's listControl/
Select cells in a row that differ from the active cellNot in Microsoft's Windows list. Select the row starting with the active cell first.—No Windows shortcut in Microsoft's listControl\
Select all cells a formula refers to, directly or indirectlyNot in Microsoft's Windows list.—No Windows shortcut in Microsoft's listControlShift{
Select cells with formulas that refer directly to the active cellNot in Microsoft's Windows list.—No Windows shortcut in Microsoft's listControl]
Select all cells with formulas that refer to the active cell, directly or indirectlyNot in Microsoft's Windows list.—No Windows shortcut in Microsoft's listControlShift}

Editing cells

ShortcutWindowsMac
Delete text to the end of the lineNot in Microsoft's Windows list.—No Windows shortcut in Microsoft's listControlForward Delete or ControlFnDelete
While editing, move to the beginning of the lineNot in Microsoft's Windows list.—No Windows shortcut in Microsoft's listWeb HomeHome or FnLeft arrow
Open the thesaurusNot in Microsoft's Windows list.—No Windows shortcut in Microsoft's listShiftF7 or ControlOptionCommandR
Open the Smart Lookup paneNot in Microsoft's Windows list.—No Windows shortcut in Microsoft's listControlOptionCommandL

Entering data and filling

ShortcutWindowsMac
Show the AutoComplete listNot in Microsoft's Windows list.—No Windows shortcut in Microsoft's listOptionDown arrow

Formulas and references

ShortcutWindowsMac
Open the pop-up menu of an on-sheet button, such as the one after you pasteNot in Microsoft's Windows list.—No Windows shortcut in Microsoft's listOptionShiftF10

Formatting

ShortcutWindowsMac
Add a border on the right of the selectionNot in Microsoft's Windows list. On Windows, Alt+H, B opens the Borders menu.—No Windows shortcut in Microsoft's listCommandOptionRight arrow
Add a border on the left of the selectionNot in Microsoft's Windows list.—No Windows shortcut in Microsoft's listCommandOptionLeft arrow
Add a border on the top of the selectionNot in Microsoft's Windows list.—No Windows shortcut in Microsoft's listCommandOptionUp arrow
Add a border on the bottom of the selectionNot in Microsoft's Windows list.—No Windows shortcut in Microsoft's listCommandOptionDown arrow
Align leftNot in Microsoft's Windows list.—No Windows shortcut in Microsoft's listCommandL
Increase the font sizeNot in Microsoft's Windows list.—No Windows shortcut in Microsoft's listWeb CtrlShift>ShiftCommand>
Decrease the font sizeNot in Microsoft's Windows list.—No Windows shortcut in Microsoft's listWeb CtrlShift<ShiftCommand<
Open Modify Cell StyleNot in Microsoft's Windows list.—No Windows shortcut in Microsoft's listShiftCommandL

Rows, columns and sheets

ShortcutWindowsMac
Unhide rows How to: Shortcuts to hide and unhide rows and columns in Excel Microsoft's current Windows list has no unhide shortcut. Select the rows on both sides of the hidden ones first.—No Windows shortcut in Microsoft's listWeb CtrlShift9ControlShift( or ShiftCommand(
Unhide columns How to: Shortcuts to hide and unhide rows and columns in Excel Microsoft's current Windows list has no unhide shortcut. Select the columns on both sides of the hidden ones first.—No Windows shortcut in Microsoft's listWeb CtrlShift0ControlShift) or ShiftCommand)
Group the selected rows or columns How to: Group rows and columns shortcut in Excel Microsoft's Windows list has no key for this; use Data > Group.—No Windows shortcut in Microsoft's listCommandShiftK
Ungroup the selected rows or columns How to: Group rows and columns shortcut in Excel Microsoft's Windows list has no key for this; use Data > Ungroup.—No Windows shortcut in Microsoft's listCommandShiftJ

Data, filters, tables and pivots

ShortcutWindowsMac
Cycle through the parts of a selected chartNot in Microsoft's Windows list.—No Windows shortcut in Microsoft's listan arrow key

Workbooks, windows and panes

ShortcutWindowsMac
Open the Save dialogNot in Microsoft's Windows list.—No Windows shortcut in Microsoft's listOptionF2
Create a new workbook from a templateNot in Microsoft's Windows list.—No Windows shortcut in Microsoft's listCommandShiftP
Close a window or dialogWindows: Ctrl+F4 closes the workbook window (see Close).—No Windows shortcut in Microsoft's listCommandF4
Turn Drawing mode on or offNot in Microsoft's Windows list.—No Windows shortcut in Microsoft's listCommandControlZ
Insert an Excel 4.0 macro sheetNot in Microsoft's Windows list.—No Windows shortcut in Microsoft's listCommandF11

macOS shortcuts Microsoft includes

ShortcutWindowsMac
Insert special characters and emojiThe macOS Character Viewer.—No Windows shortcut in Microsoft's listControlCommandSpace
Hide ExcelA macOS shortcut.—No Windows shortcut in Microsoft's listCommandH
Switch to the next appA macOS shortcut.—No Windows shortcut in Microsoft's listCommandTab
Switch to the previous appA macOS shortcut.—No Windows shortcut in Microsoft's listShiftCommandTab
Take a screenshot and save it to the desktopA macOS shortcut.—No Windows shortcut in Microsoft's listShiftCommand3

Why a shortcut sometimes does nothing

Mac function keys

Excel for Mac uses the function keys for real commands, but macOS gives them to brightness, Mission Control and volume first. Press Fn with the key, or turn on "Use F1, F2, etc. keys as standard function keys" (System Settings > Keyboard > Keyboard Shortcuts > Function Keys on recent macOS). After that, the printed features need Fn instead, so FnF12 changes the volume.

macOS shortcuts that get there first

Microsoft marks a few Mac shortcuts as clashing with macOS: ShiftF11 and F11 with Show Desktop, and CtrlSpace with switching input sources. Control with the arrow keys moves between Spaces and opens Mission Control by default too. If macOS reacts instead of Excel, open System Settings > Keyboard > Keyboard Shortcuts and turn the macOS one off.

F4 vs Cmd+T on a Mac

On Windows, F4 has two jobs: while you edit a formula it switches a reference between A1, $A$1, A$1 and $A1, and the rest of the time it repeats your last action. On a Mac, CommandT and F4 both switch the reference, but CommandT creates a table when you are not editing a formula. On a Mac laptop F4 may need Fn.

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